Renew, vary or revoke

As your previous practising certificate has expired, you are unable to renew it. You must apply for a new practising certificate.

As it is a new practising certificate application, you  must prove your  identity by providing current certified copies of identification documents:

• 1 group A document (has name, date of birth and place of birth eg. passport)
• 1 group B document (has photograph, name and current residential address eg. drivers licence – both sides) 

The  Fact Sheet: Certifying documents and identity verification (PDF, 83.41 KB) provides more guidance, including who can certify your documents as a true copy.

If you have recently acquired portal access, you may use the same certified identification documents you submitted for that purpose.

Once we review your application and determine it is complete, a WHS Act section 155 notice to produce information and evidence will be issued to your contact email address. You must not be practising in a statutory function with an expired practising certificate as this is an offence.

You should immediately acknowledge receiving the notice within 24 hours by replying to the email that included the notice. By doing this, we know the notice was sent to the correct address.

You must read the notice in full to understand what is required of you. The table below summarises what must be included in your email reply:

Refer to the Maintenance of Competence Guide to assist you in submitting a log for maintenance of competence learning:

• Maintenance of Competence guide: during the transition arrangements existing practising certificate holders can choose to comply with either the former scheme or the current scheme
• Regulator recommended logbook: Log book templates are provided for the former and current scheme and contain useful summaries on how to create and check your log. You may choose to use a website app instead, as it will automate the management of your log.

You may contact us by replying to the email with the notice. We will respond assuming you have read the guidance on our maintenance of competence webpage and have a working knowledge. We cannot assist you beyond general information. 

You may contact the Mining competency team for details of organisation(s) who may be able to help you with making entries in your log and finalising it, possibly with a fee.

The Resources Regulator will process your response as soon as possible in the order in which they are received. 

You may have created delays in finalising your matter because you did not:

• answer all 4 notice questions clearly and in full (refer to guidance above)
• provide evidence as required for 3 of the 4 questions
• submit a log that demonstrates compliance with the scheme e.g. no totals for hours claimed
• email your response to the notice record but instead the practising certificate application
• reply to the email from us that attached the notice, but instead sent a general email to the NSW Resources Portal, without referencing the notice details (your name and notice number), so it created a new record which we must resolve.  

Once you have satisfied the notice requirements, we will initiate granting of a practising certificate, however this can take up to 10 business days. 

The notice will be closed, along with your application, and a letter refusing to grant you a practising certificate letter will be sent to you. This means you will not be able to perform your statutory function.

The notice due date cannot be extended.

If you still require a practising certificate, complete a new application and pay the application fee. A second section 155 notice will be issued to you requiring you to respond.

We send reminder emails to your contact email address on our records (which you are required to keep up to date), at 3 months prior to your current practising certificate expiring. You may apply any time from 6 months before expiry.

We suggest you put a reminder in your electronic calendar to renew your practising certificate at 6 months prior to expiry. Do not rely on your employer to remind you. 

It is up to you to ensure you do not let your practising certificate expire. The responsibility sits with you, not your employer or any other person/company.